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Minutes 2011 APR 7 Town Board Meeting


04-17-2011

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Minutes 2011 APR 7 Town Board Meeting

Minutes of April 7 Town Board Meeting include:

  • Pledge of Allegiance recited. Meeting, called to order at 7:00 pm by Chairman John Jaeckle, had Board members Nancy Willenkamp and Bob Luedtke present; also present, Treasurer Marilyn Martin and Clerk Andrew Hogan; Constable Kevin Clegg absent. Five others present, including Plan Commission Chairman David LeMahieu, Deputy Clerk Lyn M. Neuenfeldt and Lisa Anderson of Associated Appraisal Consultants.
  • Board verified that public notice of meeting was given on Town’s answering service 779-9780 and www.townofhortonia.org with agenda posted online, Town Hall, Fire Hall and Modern Flooring.
  • Luedtke motioned, seconded by Willenkamp, to approve minutes of March 8 TB meeting as published. Carried – unanimous.
  • Treasurer gave report. Luedtke motioned, seconded by Willenkamp to approve Treasurer’s report. Carried – unanimous.
  • Clerk provided report summarizing notices, correspondence & submissions, highlighting that laboratory results from 3 test wells of decommissioned landfill were within all DNR’s tolerances. Luedtke requested Clerk take summary report of 2-yr term from clerk’s April report and avail it at annual meeting. Clerk offered farewell remarks to TB and unveiled service awards for retiring poll workers, asking Town Officials to sign cards and recognized Jayne Neuenfeldt for her work in crafting the awards. TB members offered words of appreciation to Hogan for effort and accomplishments.
  • Deputy Clerk supplemented clerk’s report giving TB notice that Town’s IT infrastructure is becoming antiquated, citing clerk’s laptop’s OS is 2 releases behind; office suite is even further behind; requested upgrade of both clerk’s and treasurer’s computers in 2012. Treasurer’s printer/copier also out-of-date. TB tasked Neuenfeldt with providing spec and quotes ahead of Fall’s budget cycle.
  • LeMahieu reported on PC activities: April 6 meeting approved fee schedule related to Land Division / Subdivision ordinance’s applications for Plat and CSM approval; related forms also approved, but Sanders tasked with working with clerk to establish procedure check-lists. LeMahieu indicated fee schedule would require TB approval at next meeting. PC’s 4th meeting regarding zoning ordinance overhaul reviewed half the proposed changes in regulations. LeMahieu implored TB to take time to review local and regional zoning trends in light of proposed changes such as allowing small farm animals on residential properties as well as other Ag-type uses via conditional use permits; relaxing acreage and animal unit restrictions in Hortonia’s Rural Estate district; incorporating WLP into Ag regulations, and more. LeMahieu opined PC would approve draft regulations at the May 4 PC meeting, subsequently sending them to counsel for review; expected public hearing on revised zoning ordinance by mid-summer.
  • Chairman noted summary of activities & meetings attended by officials between 3/1 and 3/31: Jaeckle (4), Willenkamp (4), Luedtke (2), Hogan (5), Martin (1), Neuenfeldt (3), Plan Commissioners (1), Election Chief Inspectors (1).
  • Luedtke asked clerk to explain to TB problems at Fire Hall related to elections. Clerk noted scheduling and communication areas for improvement. Luedtke informed TB of issues related to finances that Fire District Commissioners are exploring with Fire and EMS departments; Commissioners sought greater transparency. Luedtke indicated EMS is proactively addressing aprx. $20,000 funding of new radios, while Fire is expecting Town & Village to cover aprx. $40,000 expenses. Commissioners expect to address issue of Fire Hall use at next Hortonville-Hortonia Fire and Rescue Commission meeting.
  • LeMahieu noted that Town Residents enjoy favorable insurance protection class rating due to department’s capabilities, equipment, water hauling capacity, commitment to training, etc. Rural residents typically have rating of 7 or 9. Hortonia residents enjoy significant savings on their home owner insurance premiums because rating for Hortonia properties is 6.
  • TB heard from gallery regarding scheduling of Open Book & Board of Review.  Clerk noted assessor Borree able to schedule in May if TB amenable.
  • TB tabled action on Town Hall maintenance citing lack of spec. Clerk tasked with contacting Laib Restoration to expedite completion of spec.
  • TB tabled action on resolution to reflect DATCP support for preserving PACE program.
  • TB tabled action on Outagamie County Director of Solid Waste Phil Stecker’s request for support of his letter initiative regarding recycling. Responding to Jaeckle’s observation that under Stecker’s stewardship the Tri-County recycling facility was $1.3 million in debt, Luedtke cited huge downturn in commodities markets. TB tasked clerk with requesting financial statement from Stecker before supporting letter.
  • TB discussed zoning ordinance §1.10(3)(b) regarding criteria for variance approval; resolved to postpone discussion with attorney Carlson until after proposed zoning changes are reviewed by counsel.
  • TB reviewed proposals from vendors including Associated Appraisal Consultants. TB heard from Lisa Anderson regarding quotes for full assessment revaluation of Township as well as maintenance agreement. Anderson presented details about the 50 yr old, family-owned business headquartered in Appleton, and fielded TB questions; indicated desire to return for May’s TB meeting to discuss opportunities further.
  • TB tasked clerk with responding to vendors including Rural Mutual, Harter’s Fox Valley Disposal, Hansel Trucking and others about providing quotes/proposals and/or presenting to TB. Responding to Luedtke’s question, clerk indicated Graichen agreement expires 12/31/2011. TB tasked clerk with contacting insurance vendors, waste disposal vendors and snow plowing vendors, targeting May, July and August agendas in order to act on proposals ahead of expiring agreements and budget cycle. TB further tasked clerk to give notice that TB is taking quotes/proposals. Neuenfeldt requested TB provide spec., especially for snowplowing, so vendor quote comparisons can be apples-to-apples.
  • TB reviewed draft financial report from auditor, Erickson and Associates; directed clerk to finalize draft.
  • TB had no building permits to review for third, consecutive month in 2011.
  • Clerk indicated old business of updating recycling information on website was completed after clerk obtained letter from Graichen outlining single stream recycling procedures.
  • TB heard from gallery asking about spec for Town Hall repair. Luedtke responded spec necessary due to constraints of retaining historical registry status option and to insure proposals are complete.
  • Luedtke motioned, seconded by Willenkamp, to pay the bills as printed totaling $37,312.38 (figure excludes utility EFTs last month totaling $112.43). Carried – 3 ayes, 0 nays.
  • Meeting adjourned 8:30pm. Next regular Board meeting: Tuesday, May 10, at 7:00 pm.

These minutes are unapproved and subject to final Town Board approval. Respectfully submitted, Andrew Hogan, Clerk (4/14/2009-4/12/2011)

Reminder to Hortonia residents that Tire Dumpster is available 4/15-4/22; fishing raft & shack inspections on 4/23 beginning 8:00am.

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Document(s) related to the minutes:
!! CLICK HERE !! for minutes of 2/8/2011 Town Board meeting
!! CLICK HERE !! for minutes of 3/2/2011 Plan Commission meeting
!! CLICK HERE !! for DRAFT 2011 zoning ordinance
!! CLICK HERE !! for 2010 Annual Report